4 Most Interesting Features of an Event Management Software

event management software

The event management software is one of the most in-demand solutions for complete event planning. This comes as no surprise, especially that it contains so many features that are designed to help event organizers handle the entire event lifecycle. If you are currently looking for this type of solution for yourself or for your company, here are four features that you would not want to miss out:

1.) Onsite Check-in

Onsite check-in refers to the process on how you let registered attendees get their badges and enter the venue. For large events with hundreds to thousands of attendees, this may become one of the most challenging tasks. The event management software would allow you to sort out your guest lists with ease, however. It may also contain a dedicated check-in dashboard which your staff members can use to confirm the attendance of guests on the day of your event. You may also integrate this feature with a mobile app as an Android app event planning solution.

2.) Post-Event Surveys

You would need to collect data after the event to make sure that your attendees were satisfied with the overall results. This data is important if you were to improve your event planning services in the future. Since it can get challenging to solicit feedback from your attendees using paper, you can simply use the software to send emails to participants that contains a link for them to complete the survey. With just a few clicks, they can be done with the survey in a few minutes to give you the chance to collate data. They can also fill out this survey through event management apps for iPad.

3.) Finance Management

You would also need to keep track of ticket sales and the overall cash inflow associated to your event. This is one of the most important features of an event management software. It gives you analytics in terms of sales and even your expenditures. There’s no more need for you to use outdated programs like Excel to know how much your gross sales were. With just a click of a button, you can generate different reports that are necessary for you to keep track of your finances.

4.) Integration with Project Management Software

Last but not the least, you can integrate project management software with the event management software. This is recommended if you are running large events that has different facets to be organized by the entire team. Tasks management will become easier, for example, using this solution. You can track the progress of your team members and leave notes until all teams have resolved what they are required to do before, during and after the event.

To know more about this topic, read about the attendee management software.

4 Advantages of an All-in-One Event Management Software

all-in-one event management software

If you do your research online, you may stumble upon different types of event management software. What industry leaders recommend is for you to look for an all-in-one software that will help you tackle all stages of the event lifecycle.

There are some software that are specialized for specific aspects of event planning only such as registrations, networking platforms, and mobile solutions. While these software products may be effective, it would be cumbersome to contract different providers when there are already all-inclusive platforms online. Here are four advantages of using only one software:

1. It eliminates the need to continually import or export data

Using an all-in-one event management software eliminates the need to continually import or export data. Data transfer usually happens when you use different platforms and there’s no way to integrate them. By only using one software for your different needs, you are assured that data flows singularly and that you do not have to go through the weighty and time-consuming process of moving around your data.

2. It helps you save money.

Investing in an all-in-one event management software will also help you save money. Since the provider would offer to you a full suit of features, they would usually lower down their prices as compared to you buying individual products from different providers. While there may be some components of the software that you may not be using, it pays to reserve them for future use. And if there’s any way that the software can add more content or direction in terms of event planning, you should take that as a sign to innovate your events and start doing new things.

3. It allows you to add more products.

A fully developed event management software that utilises only one Content Management System (CMS) would also allow you to easily add new products into your availed package. A good example are mobile apps. Since the app would share the same CMS as the software, there’s no need for you to import data for these mobile solutions. An event app that’s tied to a software will allow you to enjoy seamless data transfer between your event website, attendee list, the software dashboard, etc. All of these are applicable to an Android app event planning tool, event management apps for iPad, and event planning apps for iPhone.

4. It gives you peace of mind.

Last but not the least, a comprehensive event management software gives you peace of mind. There are so many things you can do with it from registrations, ticketing and payments, event website creation, surveys, and analytics among many others. You no longer have to scramble from one solution to another to keep everything in check. That is basically the whole point why event managers should use this type of event technology – to make event planning easier to manage.